Rochester Public Library's hours of operation, two
meeting rooms are available for use by non-profit
groups for public meetings and programs of a
non-commercial nature, during the Library’s normal
hours of operation. The Community Room has a capacity
of 61 people and the Rose Room has a capacity of 12
- Rochester Public Library has first priority for
use of the rooms.
- All reservations must be for non-profit purposes
and are approved at the discretion of the Library.
- Rooms are made available on an equitable basis,
regardless of the beliefs or the affiliations of
individuals requesting their use.
- An adult of 18 years of age must be present at all
times when the rooms are being used by children
under 18 years of age.
- All meetings shall be free of charge.
Contributions may NOT be solicited.
- When the Library Director determines that the
proposed use of the meeting room(s) will require
additional security or police presence, the booking
organization shall be responsible for pre-paying all
of the expense. The decision of the Library Director
may be appealed by submitting a written letter to
the Board of Library Trustees, Rochester Public
Library, 65 South Main Street, Rochester NH 03867.
- Reservations may be made by completing a Meeting
Room Reservation and Contact Information Form and
submitting it at the Main Desk for approval. This
must be done at least one week in advance, but no
earlier than four months prior to the first meeting
date. Reservation Forms are valid for one year.
- Requests will usually be either confirmed or
denied within 2 business days.
- ALL groups must reapply annually by completing a
new Meeting Room Reservation and Contact Information
- No more than six advance reservations may be made
between January and December of the same year by any
- Groups requesting to meet more than six times
between January and December must do so within
thirty days of the date being requested.
- No organization or individual may reserve a
meeting room more than twice a month. The Library
reserves the right to move meeting locations as
- The Library reserves the right to revoke meeting
room privileges at any time.
- Meeting rooms, even when scheduled in advance,
will not be available when the Library building is
closed due to emergency conditions or inclement
- When not in use, the Rose Room may be used by
individuals on a walk-in basis, with a limit of one
hour per day. These users must sign in at either the
Reference Desk or the Main Desk.
- Groups are prohibited from making statements in
their publicity or signage that suggest Library
sponsorship or endorsement.
- With the exception of the Friends of the Library,
no group may use the Library’s address as its
- Meetings may begin no earlier than 9:30AM; set-up
is not allowed before Library opens. Meetings should
conclude 30 minutes before closing: by 8:00PM,
Monday through Thursday; by 4:30 on Friday, and by
3:30 on Saturday.
- Each group is responsible for setting up the room,
for returning furniture to its original place, for
clean-up and removal of trash from the Library,
completely vacating the room 15 minutes prior to
closing. Light refreshments are permitted.
- On the day of the meeting each group is encouraged
to hang signs on both outside doors as well as on
the door of room, listing event, date, time and
specific room in which the event will be held. This
is so those attending the meeting/event may easily
find the room.
- The person who signs the Reservation Form assumes
responsibility for any personal injury or property
damage resulting from their use of the room, and for
payment of any resulting claims.
- The person who signs the Reservation Form is the
only person who may make a reservation for the
- A group or individual that fails to comply with
these regulations may be denied further use of the
- The Library reserves the right to alter these
rules as deemed necessary by the Board of Trustees.
- If the fire alarm is activated or Library staff
asks your group to evacuate the room and building
for any reason, you are required to comply.
the right to alter these rules as deemed necessary by
the Board of Trustees.
Adopted by the Library Board of
April 1, 2007.